Last updated: July 18, 2025
1. Introduction
Welcome to ProductbyProduct LTD (“we”, “our”, or “us”). We are committed to protecting the privacy of individuals whose personal data we collect, process, and store in the course of our operations. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, submit your profile, curriculum vitae (CV), or job specification (Job Spec), and when we use such data to train our AI matching platform.
2. Data Controller
ProductbyProduct LTD
Email: privacy@productbyproduct.co.uk
3. Information We Collect
3.1 Personal Data
We may collect the following categories of personal data:
- Contact Information: Name, email address, telephone number, postal address.
- Professional Information: Employment history, education, certifications, skills, salary, salary ranges, and job preferences.
- Identifiers: Date of birth (or age range), government identifiers (e.g., national insurance number) when provided voluntarily.
- Job Specifications: Job titles, required skills, responsibilities, salary ranges, location preferences provided by employers.
3.2 Technical Data
- IP address, browser type and version, operating system, referring URLs, pages visited, and other usage data collected through cookies and similar tracking technologies.
4. How We Use Your Information
We use personal data for the following purposes:
- Service Provision: To match candidates with job specifications using our AI-powered platform.
- Platform Improvement: To train and refine our AI models for more accurate matching.
- Communication: To send updates, newsletters, and respond to inquiries or customer support requests.
- Legal Compliance: To comply with applicable laws, regulations, and internal policies.
5. Lawful Basis for Processing
We process personal data under the following lawful bases:
- Consent: When you have provided clear consent for us to process your information for specific purposes (e.g., receiving newsletter).
- Contractual Necessity: To perform a contract to which you are a party, such as delivering candidate matching services.
- Legitimate Interests: For platform improvement, fraud prevention, and internal analytics, provided such interests are not overridden by your rights.
- Legal Obligation: To comply with applicable legal and regulatory requirements.
6. Sharing and Disclosure
We may share your data with:
- Third-Party Service Providers: For hosting, analytics, customer support, and AI infrastructure.
- Employers and Recruiters: When you apply for a position or opt-in to share your CV.
- Legal Authorities: If required by law or to protect our rights.
We require all third parties to adhere to data protection standards equal to or greater than our own.
7. Data Retention
We retain personal data only for as long as necessary to fulfill the purposes outlined in Section 4 or as required by law. Unless otherwise requested or required:
- CVs and Job Specs: Retained for up to 2 years after last activity, then anonymized or securely deleted.
- Technical and Usage Data: Retained for up to 1 year.
8. Your Rights
Under applicable data protection laws, you have the right to:
- Access and receive a copy of your data.
- Request correction or deletion (“right to be forgotten”).
- Restrict or object to processing.
- Data portability.
- Withdraw consent at any time (where processing is based on consent).
To exercise these rights, contact us at privacy@[company].com.
10. Cookies and Tracking
We use cookies and similar technologies. You can manage your preferences via our Cookie Settings page or by adjusting your browser settings.
11. International Transfers
If we transfer personal data outside the UK/EU, we use standard contractual clauses and other approved mechanisms to ensure adequate protection.
12. Changes to This Policy
We may update this policy periodically. We will post changes on this page and update the date at the top.
13. Contact Us
For questions or concerns, please contact:
ProductbyProduct LTD
Email: privacy@productbyproduct.co.uk